Agentiks / Guides / Commission reconciliation
How to automate commission reconciliation at an independent agency
Every month, carrier commission statements arrive in different formats, and someone has to match each line to the policy and the commission the agency expected. Automation can do the matching and leave a short list of real exceptions.
Where the time goes
- Downloading statements from each carrier portal or inbox, as PDFs, spreadsheets or CSV files.
- Matching each line to the right policy and producer in the agency management system.
- Comparing the amount paid with the commission rate and premium you expected.
- Chasing missing payments, short pays and chargebacks, often months later.
What can be automated
- Gathering statements as they arrive and reading them, whatever the format.
- Matching statement lines to policies, including direct-bill commissions.
- Calculating the expected commission and flagging differences above a threshold you choose.
- A monthly exceptions report by carrier, so the follow-up is a short list.
- An export your bookkeeper or agency system can import.
What stays with your team
Disputes with carriers, producer splits and anything that touches your books get a person's sign-off. Automation does the line-by-line matching; your team handles the exceptions.
How it fits your agency system
We work from the statements you already receive and the policy data in your agency management system or its exports. No new accounting software is needed.
Find out how many hours this costs your agency
Book a free 30-minute assessment. We'll walk through your week and do the time math with you.
Book a free assessment